Accounts Payable Supervisor

Accounts Payable Supervisor

North Kansas City, Missouri

At Helzberg Diamonds, the Accounts Payable Supervisor is responsible for supervising the Accounts Payable associates and ensuring payment processing for store and corporate expenses is completed in an accurate and timely manner, according to Helzberg & Berkshire financial policies. Additionally, this position is responsible for supervising the Travel & Expense associate, ensuring travel expenses are valid and in accordance with company policies.

PRINCIPAL ACCOUNTABILITIES:
• Maintain the vendor master list and follow company processes for adding new vendors and/or making changes to vendor name, address, or banking information. Includes Store and Store Support Center expenses and customer refund checks.
• Supervise processing of vendor invoices, ensuring timely and accurate payment and proper accounting classification.
• Verify and approve the accuracy of weekly ACH and check payments, including working with GL team regarding cash requirements/forecast.
• Complete month end closing processes and account reconciliations, verifying Accounts Payable balances are complete and accurate. Review and approve journal entries completed by staff.
• Improve efficiency of AP and Travel Expense processes through automation and/or collaboration with staff, internal departments and/or external vendors.
• Manage the annual 1099 filing process with IRS and issuance of forms to external vendors.
• Assist staff as needed with vendor inquiries, including payment disputes, collection notices and complex reconciliations of vendor statements.
• Supervise the travel expense reimbursement process and ensure travel expenses follow Helzberg policy. Assist Travel & Expense associate with traveler’s questions as needed.
• Work with external Travel Company for any system set up changes/updates.
• Work with Travel & Expense associate to update travel policy and communicate to travelers.
• Provide ad hoc Travel & Spend reporting as needed.

QUALIFICATIONS:
• Bachelor’s degree in Accounting or Finance preferred with 2-3 years of Accounting/Accounts Payable experience required, or an equivalent combination of education and experience.
• Strong communication, problem-solving, and organizational skills required, along with the ability to be detail oriented.
• Proficiency with Excel and an automated accounts payable system is required. Knowledge of Oracle Cloud is preferred.
• Prior supervisory experience preferred.
• Hybrid schedule with predictable onsite attendance required three or more days per week to perform essential functions involving interactive behaviors with co-workers and managers, operation or manipulation of equipment and/or materials located only on site, and direct interaction with internal and/or external customers.